In today's day and age, every work scenario has the same picture etched out. A pile of work staring into your face and deadlines buzzing all around you. This can send you into a tizzy and can hamper you from functioning efficiently. Let's face it, with the amount of daily work increasing day by day, it is not everyone's cup of tea to keep up with the stress and produce an efficient output at the same time. You need to be on a constant lookout for effective ways and means to cut down on your workload for monotonous tasks, so that you can put your time and energy into other areas. To achieve success in today's uber competitive business scenario, you need to discover and follow methods of business management that not only cut your workload and cost of operation, but also aid in satisfying your end customer.

EventAvenue is a mixed bag brimming with features to ensure that your workload is cut down considerably. It is an efficient online registration system that will assist you (meeting planners/conference managers), by automating tasks that you would normally accomplish manually. For example, data entry, reporting, mailing and payment processing work.

According to a leading industry expert, 80% of meeting planners are really missing out by managing their registrations using paper, spreadsheets and homegrown systems. They are missing out on cutting their workload in half because they are not using an online registration system. In a recent survey, a large number of meeting planners estimated their workload was cut by 55% on an average after switching to an online registration system.

1) Simplify data entry work
If you are using paper registrations or web forms that are emailed to you, then you have data entry or transfer hassles - a time consuming process that leaves you struggling with illegible handwriting and correcting wrong information. An online registration system takes the registration data right from the online form, stores it in an online database where you can access any registrant's info at anytime, and runs an unlimited number of reports with a click of a button.

2) Simplify reporting work
If you use Excel spreadsheets or homegrown databases to organize your data, then you have the ongoing task of transferring and compiling data to get the totals you need for your event. An online registration system will automatically compile and tally all of your data for you… in real-time. With a click of the button, you can run summary reports that tell you how many people are attending, how much they paid, and the registration has been made for which category. For e.g. In the Mumbai Marathon there are categories like dream run, senior citizen, wheelchair, half marathon and full marathon. You can also give links to these reports to your clients or vendors so they can get up-to-the-minute information without you having to send updates.

3) Simplify mailing work
When someone registers using paper or a web form, your manual work has just begun... printing, copying, folding, mailing, emailing, etc. An online system will eliminate these time-consuming activities by automatically emailing everyone right when they register with their receipt, invoice and event materials. It also makes reminders a cakewalk when you can email everyone with a click of a button.

4) Simplify credit card & payment processing work
Accepting credit cards and other payments is a manual processing hassle with data entry, wrong credit card numbers, declined cards, and accounting complexities. Or you just accept checks – taking longer to collect money. An online system will eliminate these extra steps with real-time credit card processing and built-in automated accounting doing the job… the moment someone registers.

5) Simplify registrant change work
Registrant's changes and cancellation are a necessary part of registration that create an influx of calls and email requests that interrupt you at your busiest time – right before the event! With an online system, registrants can go online and make their own updates and cancellations without ever having to bother you. You just get the email notification that it took place.

6) Simplify capacity management work
Managing capacities for popular events, breakout sessions, and room blocks can be a labor-intensive task with keeping track, limiting, and wait listing. A good registration system automatically manages limits, waitlists, and automatically notifies your waitlisted registrants when space becomes available.

7) Simplify accounting work
Collecting payments from those who have "forgotten" to pay is an ongoing hassle before, during, and after events… turning into too many mailers, phone calls, and keeping up-to date on your accounts receivable tracking. An online system automatically accounts for who-owes-what and produces balance due reports where you can email a personalized invoice with a payment integration.

An easy to use online event management system will not only save your time but will greatly reduce the stress involved in planning and organizing a successful event. Register with EventAvenue and watch your workload disappear!