Do not miss out on registration opportunities. Once your event limits have been reached, create a waiting list of potential attendees who can be moved up to fill in slot in case of cancellations.

When organizing an event be it a conference, a seminar or an exhibition, you often have registered delegates or attendees that may cancel their registrations and demand refunds due to a variety of reasons. These cancellations reduce your attendance numbers and diminish your earnings. Most of the time, the number of cancellations is less than 1% and does not affect your attendance numbers or revenue potential too much. For example, 5 out of 200 delegates cancel their registrations. But, why should you lose out on even a rupee, when you don’t have to?

A simple yet effective method or preventing cancellations from effecting your delegate numbers and your revenue is by setting up an event waitlist.

What is a waitlist?

A waitlist, as the name suggestion is a waiting list. This list will contain the name and contact information of all interested individuals who tried to register for your event but couldn’t as the registration limit was reached. In case of a cancellation, you will have a ready list of interested individuals that you can contact to fill the now vacant seats.

Please note, all parties who tried to register and couldn’t because the of lack of seats are not added to a waitlist automatically, they will have to opt to be added to the waitlist.

Setting up a wait listing is simple with EventAvenue as your online partner. All you have to do is select the waitlist option while configuring each registration type. Once the event goes live and your registration limit has been reached, interested individual can opt to register for your waitlist. This is a handy database to have in case of cancellations. You don’t have to deal with empty seats or loss of revenue due to refunds. You can simply check your database and confirm a waitlisted registrant. On confirming a waitlisted registrant, an email will automatically fire inform the delegate of the confirmation.

To summarize, wait listing potential delegates once your registration limit is reached, instead of turning them away helps you build a database of interested individuals who can fill in vacant seats incase of cancellations.